Tarjouskilpailu: Ympärivuotisten tapahtumakonseptien kokeilut

The City of Turku invites entrepreneurs, cultural operators, and creative minds to help build an even more attractive and vibrant event scene. The goal is to bring new energy to the city outside of peak seasons.

Turku has launched request for proposals for to pilot concepts for year-round events. These pilots allow participants to test new event formats that encourage recurring activities outside the high season, helping expand the city’s overall appeal as an event destination.

• Submission deadline: August 29, 2025
• Pilot period: October 1, 2025 – September 30, 2026
• Maximum funding per pilot: €19,999 + VAT
• Total available funding: €20,000 + VAT (partial grants are possible)

Year-round event concepts are defined primarily as those occurring outside the extended summer season (mid-May to mid-September). This may also include events held at venues like Logomo, Gatorade Center, and Turku City Theatre outside their regular peak seasons.

To access the full tender invitation and required documentation, please visit the Tarjouspalvelu Supplier Portal: https://tarjouspalvelu.fi/UX/TP/AvaaLinkki?tp=1&id=568495&ho=46&rj=3d732c50-71aa-4048-aa6b-ba19020f8cf8

Important notes:
• You must be registered with Tarjouspalvelu to view the documents and submit a proposal:
Register here
• All procurement-related inquiries must be submitted through the Cloudia system; responses will be shared through the same platform. https://tarjouspalvelu.fi/UX/TP/Index/?p=45

The pilots selected through the tendering process must meet the following criteria:
– The pilot must target either: Outside the summer season, or outside the venue’s usual peak season.
– The pilot must present new and repeatable event concepts.
– The organizer must have the expertise and capability to implement the event professionally.
– The pilot must take place in Turku and contribute to Turku’s overall event ecosystem.

The pilot must include an impact assessment, including:
– Description of the event’s nature, setting, and key partners
– Description of total turnover and distribution of revenue (e.g., ticket sales, sales, other funders)
– Estimated number of participants, spectators, and accompanying persons – with breakdown of domestic vs. international audiences
– Estimated number of overnight stays and average length of stay

The proposal must include at minimum:
– A general description of the pilot
– An implementation plan, including the target audience
– A description of the expected outcome
– Budget estimate
– Timeline
– Description of the implementing organization and any partners involved, including their expertise and available resources
– Justification of how the pilot meets the requirements outlined in this call.

The pilot may, for example, be a collaborative concept between multiple actors. It can draw from expertise in different sectors and may also be part of a larger event or initiative.
The concept must provide clear added value and originality.
The same organizer can propose multiple different pilots.
The City of Turku will not cover travel, accommodation, or other additional costs separately. Pilot funding is one-time and non-recurring.

Evaluation process
– Proposals will be evaluated jointly by the Events Services team of Turku’s Business and Economic Development Services and a panel of experts convened for this purpose.
– An in-person presentation phase will be held in Turku on September 4, from 9:00 to 12:00, for those pilots that meet the eligibility criteria. A maximum of ten applicants will be selected for this stage, based on the quality of their proposal.
– Final selections will be made by September 10 at 16:00. The presentation is expected to be a ~5-minute pitch focusing on the added value and practical implementation of the pilot.
– The City reserves the right to not select any service provider.